Faced with rapid company expansion, internal payroll staff turnover, and 40 hours of manual payroll work each month, Xenia Constructions recognised the need for a more scalable and reliable solution.
Xenia Constructions turned 40 hours of manual payroll tasks into strategic, value-driven work by outsourcing to Aurion’s People and Payroll solution. Modern reporting and streamlined processes improved compliance and freed the team to focus on growth initiatives.
Aurion’s always-live payroll, combined with advanced automation and real-time compliance checks, eliminated manual errors, ensured legislative compliance, and gave Xenia Constructions complete confidence in every pay run.
As a pilot partner for Aurion’s Version 12, Xenia helped shape key platform enhancements, including improved reporting and export functionality. This collaboration positioned Xenia Constructions as an innovation leader while delivering a tailored solution aligned with their operational priorities.
Xenia Constructions is a boutique, design-driven construction company founded in 2014, operating across Sydney and Brisbane. The company undertakes projects of all sizes, specialising in fit-outs, industrial, commercial, and minor works, and delivering tailored solutions to meet each client’s unique requirements.
Recognised for its client-focused approach, Xenia combines technical expertise with collaborative processes to ensure every project is completed on time, within budget, and to the highest standards of safety and compliance.
Before implementing Aurion, Xenia Constructions faced significant challenges due to rapid company expansion and internal payroll staff turnover, resulting in the team spending around 40 hours each month on payroll tasks.
“We were navigating a period of rapid company expansion and internal payroll team turnover, which meant extra pressure on the business. At one point, we were dedicating around 40 hours each month to payroll tasks, on top of our core responsibilities. This was happening during a phase of rapid company expansion, which made it even more critical to free up time and focus on strategic priorities like growth and operational efficiency.”
– Adrian Anderson, (Chief Financial Officer)
This level of manual effort was creating inefficiencies and adding unnecessary strain to the team. It was clear that the existing approach wasn’t sustainable in the long-term.
To reduce manual processing time and minimise risk, Xenia opted for an outsourced People and Payroll solution rather than rehiring internally. The goal was to find a scalable system that could streamline payroll operations, improve compliance, and free the team from time-consuming administrative work.
“We knew this wasn’t a sustainable way to operate. So, we set out to find an outsourced payroll partner, one that could bridge the gaps in our in-house expertise and remove that risk for the future. It was important to us that this partner had proven software maturity and a strong focus on productivity.”
– Adrian Anderson, (Chief Financial Officer)
This outsourced partnership began with the implementation of Aurion’s Version 11 in 2022, streamlining processes and ensuring compliance during a critical period of staff turnover.
In 2025, Xenia transitioned from Aurion’s Version 11 to a pilot of Version 12, a modern, intuitive platform designed to make People and Payroll tasks simpler, faster, and more efficient. The upgrade introduced a clean, user-friendly interface, advanced automation, and real-time compliance tools, ensuring compliance with legislative requirements without additional effort.
Version 12 also delivered greater visibility into pay processing outcomes, seamless management of hires and separations, and advanced reporting and back-end capabilities, including always-live payroll.
“With always-live payroll, we no longer need to wait until the end of the month to access accurate pay data. Everything updates in real time, allowing us to monitor outcomes, make any adjustments instantly, and ensure every employee is paid correctly without delays. It gives us complete confidence in every pay run.”
– Adrian Anderson, (Chief Financial Officer)
This eliminated trial pay and provided Xenia with tools to access and monitor accurate workforce and payroll data in real time. These enhancements significantly reduced payroll processing time, maintained accurate employee records, and freed up resources for strategic HR initiatives.
“I appreciate the improved user interface in the new Aurion version. It’s more intuitive and visually cleaner, making daily tasks easier to navigate. The performance also seems noticeably faster, and finding my details and payroll/tax information is simple.”
– Sybella Fernandes, (Accounts Payable)
As one of the first organisations to pilot Version 12, Xenia worked closely with Aurion to tailor the platform to help support end-user needs. Their input led to key enhancements such as improved pay run reporting and export functionality, ensuring the solution remained aligned with their operational priorities.
“We loved being part of the pilot because it gave us the chance to improve the product and see our suggestions come to life. Aurion was incredibly responsive, and it felt like a true partnership on both sides.”
– Adrian Anderson, (Chief Financial Officer)
This collaboration established Xenia as a key innovation partner, helping to shape features that will deliver value across Aurion’s client base as Version 12 begins to roll out and becomes more widely available, while continuing to support Xenia’s long-term business goals.
“We were pleased with the Aurion team that was put together for the pilot. They listened, adapted and worked with us to make sure the solution met our operational goals.”
– Adrian Anderson, (Chief Financial Officer)
Since implementing Aurion’s People and Payroll solution, Xenia Constructions achieved a complete transformation in how it manages its workforce and payroll processes. The company reduced operational costs and turned 40 hours of manual tasks into strategic, value-driven work through modern reporting and streamlined processes. This transformation empowered the team to focus on business growth rather than administrative tasks.
Aurion also strengthened compliance and reduced risk across payroll operations. Automated calculations and real-time compliance checks ensured legislative requirements were met without additional effort, eliminating manual errors and giving Xenia confidence in the accuracy of every pay run.
“Aurion’s Managed Payroll takes care of payroll complexities, like legislation changes, software upgrades and technical system configurations. It’s a real game-changer when the end of the financial year rolls around, because we know that all EOFY processing will be handled, giving us peace of mind.”
– Adrian Anderson, (Chief Financial Officer)
In addition, Aurion Version 12’s enhanced reporting and back-end capabilities now provide Xenia with insights that drive smarter staffing and budgeting decisions, turning payroll data into a strategic asset. This transparency enables faster, more informed decision-making around staffing, budgeting, and resource allocation. Combined with a modern, intuitive interface, the platform has simplified day-to-day payroll tasks and improved the overall experience for employees and administrators alike.
Aurion’s modern People and Payroll platform has transformed Xenia’s payroll operations from a manual, high-risk process into a streamlined, scalable solution. By reducing administrative burden, streamlining processes, and improving compliance, Aurion has positioned Xenia Constructions for continued growth, operational efficiency, and a stronger focus on what matters most.
“Since outsourcing to Aurion’s People and Payroll solution, we’ve been able to focus on delivering exceptional results for our clients while leaving payroll to the experts.” Adrian Anderson, (Chief Financial Officer)
Discover how Aurion can make life work better for your organisation with streamlined people and payroll solutions.
Aurion acknowledges the Traditional Owners of Country throughout Australia. We pay our respect to the Aboriginal and Torres Strait Islander cultures; and to elders past and present.
